TMAC Board Present
Grant Fraser (president)
Mary Tulle (treasurer)
Tracy Ford (secretary)
Suzie Loiselle
Yashy Murphy
Guy Thé©riault
TMAC Board Regrets
John Geary
Dale Dunlop
Melody Wren
Executive Director
Elizabeth Kerr
1. Call to Order
GF called the meeting to order at 12:00 p.m. EST and welcomed all in attendance.
2. Approval of Agenda and Previous Minutes
2.a. Approval of Minutes from June 26, 2018
Moved by: Guy Theriault; Seconded: Mary Tulle
3. Financial Report as at July 31, 2018
Mary reported a net income of $34,889.49 (refer to income statement included in board package. Expenses are in order and we are in strong financial shape. EK is watching every penny.
4. Membership
4.a. Current Membership Stats and member feedback
To date, membership sits at 161 media and 179 industry and other industry for a total of 353. We are -9 over last year and there are 24 applications in process. Renewal and application deadline will be February 28, 2019 and may be extended if necessary. Notices will be sent out by end of the year. This way an accurate number will be established. Chapter funding is an incentive based on paid members as at February 28, 2019.
EK will be away from August 22 to September 2. Tracy and Grant will be the back-up.
4.b. New Media Membership Criteria
Policy needs to be established, categories created and then communicated to the membership. Yashy is the Chair and creating a team with good representation from industry and media. Tracy and Guy will support as industry members. It was suggested that this committee needs a “new” media member such as Marc Smith and a traditional media member, such as Margaret Swaine on board. It was agreed that we should promote this on the TMAC Facebook page and Yashy offered to post a message. Categories will be traditional media and new media. This will be discussed in more detail at the September meeting. The policy will be posted on the website and Dale offered to look into an online voting system. This is a good Facebook live topic and a good lead story for TMAC Travels.
5. Chapter Business
Paul Knowles has indicated that the priority for the Ontario chapter is Professional Development, but he didn't provide an update. Wendy Underwood from the BC chapter said they were planning a media marketplace with BC members only and it would be just prior to the conference in SSM. There is a concern that BC members may not attend the conference. EK to look into and invite Wendy on the next call.
6. National Committees – Board Liaison
Professional Development – TBD
Sponsorship – Grant Fraser
Industry Membership – Guy Theriault
Media Membership – Yashy Murphy
Volunteer/Benefits – Melody Wren
Social Media – John Geary
Finance – Mary Tulle
Conference – Suzie Loiselle
Awards – Tracy Ford
Governance – Dale Dunlop
Awards Committee
Tracy reported that she has a full committee and they met on August 27. The agenda included a discussion about categories, fees, judges and the ceremony. Tracy to present update at next meeting.
7. Conference Updates
EK reported that more than 70% of the responses from the survey indicated an excellent/very good response. There were 60 responses and she expects an additional 40. There were some good suggestions and EK will share with the committee at the next meeting. There are a few areas needing improvement. EK will summarize. The budget details were shared. EK will compare 2018 conference with 2016 and 2017. It is expected that 2019 will be more profitable due to the high costs of using Fairmont for the guest rooms.
EK provided an update on SSW. There's a draft contract but the contact (Ian McMillan) resigned and hasn't been replaced. Delta is providing 130 rooms therefore the Quality Hotel will fill the gap.
8. Other Business
8. a. Facebook Live
Guy suggested after Thanksgiving – October 11 was brought up as a good date. To be confirmed.
8.c. Policies and Guidelines – Sexual Harassment
A draft policy was distributed to Board and will be posted and promoted once finalized.
9. Conclusion
It was resolved that with no further business, and the meeting was adjourned at 1:15 p.m. EST.