Attendees: Mark Stevens, Rod Charles, Tracy Ford, Judi Cohen, Grant Fraser, Paul Knowles, Donna Hatt, Pamela Wamback, Yashy Murphy, Pierre Santoni, Wendy Nordvik-Carr, Pat Lee, Noelle Aune. Jerry Grymek for part of meeting.

1.0 Call to Order – TF 12:02pm

2.0 Approval of Agenda – TF   PS/PK, approved

3.0 Approval of Minutes – TF   YM/JC, approved
Sept 21, 2022 – viewable here

4.0 Business Arising from the Minutes –
4.1 Review 2022-23 Committee Descriptions, Responsibilities and Deliverables
Motion to approve item 4.1 by JC, seconded PW. Carried

5.0 Financial Report – GF
5.1 Account Balances as of Oct 13, 2022
$176,398.81

Business Unlimited	Business Investor Account	Credit Card Balance
$166,063.92	$10,500.89	$166.00

5.2 Monthly Financial Reports: as of Sept. 30/22 (Viewable Here)
Moved for Adoption by GF, Seconded MS.
 

5.3 CRA update TF reported that all is in hand.

6.0 National Committee Reports (View Reports Here)
Please reference the link for Reports for background and additional details provided by each of the Committee Chairs.
 

• Awards Committee: Mark Stevens

MS reported that modifications to categories is on track. Last year some categories were added. The committee has been approached for a new memorial award, Evelyn Hannon from Journey Woman.  The committee will be evaluating to ensure that all awards conform with a consistent set of criteria as suggested by PK.  Attention will be given to whether awards will be self-funded and if family members will be able to make a final award decision.  RC suggested that instead of a new award category, TMAC could make a donation on behalf of the person, (keep this at the Chapter level) and keep this outside the National Awards process.  TF suggested that TMAC should not be adding more awards as the process becomes too onerous.  Individual awards suggested could continue at the chapter level with acknowledgement at national level only.

MS stated that there are 11 main monetary awards categories that are modified each year based on the membership survey and submissions. 

Upon reviewing the recommendation and background shared in the Board Meeting Package by Mark, the following motion was made:

MOTION:
Be it resolved that, while additional awards and potential future awards are encouraged, awards to be administered at the national level must be subjected to and be in compliance with:

• TMAC National Awards program framework with includes judging procedures for national awards as prescribed by the Awards Committee;
• Sponsorship funding agreements as established for all awards and adopted by the National Board withing the annual budget.

MS Motion, Seconded by JC. Carried unanimously.

• Communications Committee: Yashy Murphy

YM reported that the committee is evaluating a social media strategy for next year.

• Conference Committee: Pam Wamback

PW reported that the committee anticipates being sold out again next year and will not be offering early bird pricing. A small increase in registration fee is contemplated.
Refer to reports for details.

• Future Host Committee: Jerry Grymek

 DH provided update for JG.  Interest is being expressed. An evaluation timeframe was provided for review. Goal to have contracts signed by the AGM in 2024. 

• Governance Committee: Judi Cohen

Received confirmation that STEM Consulting will be doing our Strategic Planning session on Jan 18/19, 2023. Plan to have plan for AGM.

Committee deliverables were distributed and all were asked to review.  Chapter Chairs will be meeting immediately after the board meeting today.

• Human Resources Committee: Jerry Grymek

TF provided update for JG stating that a review will be conducted for the CAO and she will be seeking input from Board members. 90-day review will be done on Nov 2.

• Membership Committee (Media & Industry): Paul Knowles

PK provided an update on various discussions within the committee about the media requalification, some minor changes to categories and he moved the approval of the modifications. 

MOTION: Moved PK, seconded MS.
That the revised 2023 Points Table (excluding the Volunteer Points) and new membership category as presented in the board package be adopted and implemented for re-qualification.

Motion Approved.

A longer discussion ensued on volunteer points for TMAC volunteer activities. For options were considered: Maintain current 10 point max, double to 20 points max, allow up to 20 points on a one time basis, and allow 12-15 points. 

MOTION: Moved by PK/MS
Establish Volunteer Points for requalification from a cap of 10 to 15.
Motion Lost.
For: 4
Opposed: 5
Abstain: 1

MOTION: Moved by PK/Seconded by PS
Retain the existing maximum of 10 Volunteer Points for requalification.
For: 8
Opposed: 1
Abstain: 1
Motion carried. 

• National PD Committee: Wendy Nordvik-Carr

WNC reported 4 new committee members with one departure, Liz Campbell. They are organizing a November PD session on taxes with Revenue Canada. They are also looking at doing some break outs with TMAC Chat Rooms.  Evaluating the addition of up to 4 editor sessions.

• Sponsorship Committee: Jerry Grymek
  Refer to Board Package

7.0 Chapter Reports/Updates (View Reports Here)

• BC & Yukon -in report
• Prairies & NWT – in report
• Ontario – in report
• Atlantic – PL reported a 2-day outing to Digby Pines for the Chapter Meeting being planned.
   

8.0  CAO Report – DH  as provided
TMAC Digital/Comms Report to Sept 30/22
Report enclosed within Board Report

9.0 New Business -No new business

10.0 Next Meeting  
November 16, 2022 via zoom
TIME MOVED AHEAD BY 1 Hour for November.
1:00PM EST – one time only New Time proposed for meeting 1:00pm EST Nov 16, 2022.

11.0 Meeting Adjournment TF 1:29pm