Regrets: Mark Stevens, Pam Wamback, Yashy Murphy, Ayngelina Brogan, Pierre Santoni, Paul Knowles, Noelle Aune

Attendees: Tracy Ford, Judi Cohen, Grant Fraser, Rod Charles, Wendy-Nordvick Carr, Jerry Grymek, Donna Hatt

1.0 Call to Order – TF, 1:15pm

2.0 Approval of Agenda – TF- GF, JC

3.0 Approval of Minutes – TF – GF, JG
October 19, 2022 – viewable here

4.0 Business Arising from the Minutes
None to address

5.0 Financial Report – GF
5.1 Account Balances as of Nov 12, 2022
Business Unlimited: $155,705.72
Business Investor Account: $10,514.27
Credit Card Balance: $50.56
 

5.2 Monthly Financial Reports: as of October 31/22 (Viewable Here)
GF provided a budget update as of October 31. Total revenues are as budgeted in 2022. A
budget surplus is being forecasted at approximately $64k. DH noted that the monthly
financials have included a Projected Year End tab for the boards reference.
MOTION:
GF Moved/Seconded by JG to accept the October financials as circulated. Approved.
WNK asked when funds would be transferred to the chapters. Financials and budget plan is required from chapters first. WNC stated that the BC Chapter had already submitted the necessary information. Follow up will be done, with all Chapters.

5.3 2023 Budget Planning – Presented at December Board meeting

– Committees requested to provide budget requests to support efforts by November 30
– 2023 Membership Renewal & Payments (proposed to remain the same):
Industry Members: $350
Industry with Secondary: $450
Media Members: $200
(NEW) Media Member Co-Creators: $300
Renewal begins December 2022, deadline for 2022 Membership renewal is February 28/22
Payment Plan Option: Initial 50% payment due at time of renewing, 2nd 50% and final
payment due April 30/23. It was noted that during Covid the membership rates were reduced.

6.0 National Committee Reports (View Reports Here)

â-ª Awards Committee: Tracy Ford
TF updated on some changes to the committee. MS will be moving to Sponsorship committee and Diane Selkirk has agree to co-chair with TF. A full update will be provided at next meeting

â- Communications Committee: Yashy Murphy
Report within Board Package.

â- Conference Committee: Pam Wamback
Report within Board Package. It was noted that Pam, Rod and Donna were on their way to Sudbury for a site visit following this board meeting.

â- Future Host Committee: Jerry Grymek
JG provided update. A call to industry members for 2024 hosts was issued resulting in 3 qualified bidders -St. John's, Saskatoon and Kingston. It was noted that Kelowna and Penticton decided not to bid at this time.
A committee comprising JG, DH, YM as a media member and PW as past conference chair reviewed and rated each proposal.
MOTION was made by JG, seconded by WNC, to proceed with awarding the 2024 conference and 2025 conference, based on the recommendation provided. This has been recorded in the original minutes, however being held back here until the May 2023 AGM when the announcements are made.

It was noted that TMAC does not currently have a policy regarding where the conference is hosted, nor relating to rotating across the country.
This selection is to be kept confidential until it is announced by Tracy and the Future Host Chair.

â- Governance Committee: Judi Cohen
JC noted that everything is on track for the Strategic Planning Session on Jan 18/19, 2023.

â- Human Resources Committee: Jerry Grymek
Report received, no updates

â- Membership Committee (Media & Industry): Paul Knowles
Report received. Media re-qualification will start at end of November following preparing of website to receive the submissions (est 144)

â- National PD Committee: Wendy Nordvik-Carr
WNC mentioned there is a PD session planned about taxes with CRA participation, date TBC. She also reported that Tanya has moved to Membership Committee.

â- Sponsorship Committee: Jerry Grymek
No updates.

7.0 Chapter Reports/Updates (View Reports Here)
â- BC & Yukon: WNC reported that a Mix and Mingle is being held at the Opus Hotel on November 29. The committee is working on other events including a PD weekend at Whistler and another possibly in Victoria or Penticton
â- Prairies & NWT: no updates
â- Ontario: no updates
â- Atlantic: no updates

8.0 CAO Report – DH
TMAC Digital/Comms Report to October 31/22
Report enclosed within Board Report – viewable here

8.1 TIAC Attendance & Sponsorship
Donna will be attending the conference, as will Paul Knowles.
Donna is moderating a six-panelist session and will be presenting the Travel Media Award on
behalf of TMAC.

8.2 Schedule/Timelines review

9.0 New Business
No new business
10.0 Next Meeting
December 21, 2022, 12 noon EST
11.0 Meeting Adjournment – TF adjourned the meeting at 2:06pm.