TMAC NATIONAL BOARD MEETING

March 27, 2018 | 12 p.m. EST

TMAC Board Present:

Grant Fraser (President)

Tracy Ford (Secretary)

Mary Tulle (Treasurer)

John Geary

Jerry Grymek

Melody Wren

Suzie Loiselle

Dale Dunlop

Elizabeth Kerr (Executive Director)

1. Call to Order
GF called the meeting to order at 12:01 p.m. EST and welcomed all in attendance.

2. Approval of Agenda and Previous Minutes

2.a.      Approval of Agenda for March 27, 2018
It was resolved that the agenda would be approved as presented.

2.b.      Approval of Minutes from February 27, 2018

Moved by: Melody Wren; Seconded: John Geary

3. Executive Director Update

EK has been busy with transactions and renewals, re-qualifications and membership questions.  Updating the main database has also been on her agenda.  Membership lists are in the works and based on profile updates.

MT provided a financial report (included in board package).  The website is the biggest expense. It was billed in 2017 but should have been in 2018. By the end of March, Les Lucyk will have everything. 

5. Membership

EK updated the media and industry members who have paid their dues – see board package.  EK will be sending out notices to the 87 media for re-qualification.  Chapter Chairs will get this information on March 27.  As for deadline for TMAC membership,  DD said there was never a deadline but if a member didn't pay by the conference, it would be considered lapsed.  It was agreed that April 30 would be the deadline to assess chapter funding.  No award submission or conference registration allowed until membership fees paid in full.  Chapter funding is based on membership.  EK will see who is outstanding and a message will be sent to each Chapter Chair.  EK will send a note to those members, post a message on TMAC Facebook page and the TMAC website.  DD brought up the concern about g-mail accounts.  EK reported that there are 25 members with g-mail accounts.  TF to contact Chris Ryall about feedback concerning the membership application form and process.  This will need to be presented at the conference for a motion to move forward with the proposed changes.

6.  COMMITTEES

6a. Conference Committee

SL reported that they have been meeting every two weeks.  Travel grants were announced.  A keynote speaker has been confirmed.  Media status – 17 openings.  EK will send out another message.  Jerry Grymek confirmed that there's $4,700 in sponsorship money – compared to last year's $1,500.  Paul Knowles and Stephen Pickford are working on leads and MW indicated that she had a lead for JG.  Rocky Mountaineer is a potential sponsor.  Registration is 78 media (17 spots available) and 95 industry.  There are nine industry members on the waiting list.  EK reported that the hotel attrition date is March 29.  Fairmont needs to provide a rooming list and possibly need to reduce the room block.  Marketplace launch is April 2.  Still need to get members to complete their profiles.  EK sending out more messages.

8. Awards Committee

For this year, there will be three new judges – two for editorial and one for photography.  We agreed to keep two original judges for consistency and leadership – one editorial and one photography judge.  Tracy found the second photography judge and it was agreed the GK will reach out to Helena Katz.  There are five sponsorship categories.  Need 1-2 additional potential sponsors.  EK recommended that we finance 3/8 categories – the most popular. 

9. Chapter Business

Paul from Ontario Chapter responded but he is travelling on business so he couldn't join the call.  Paul Worthington had an inquiry about the minutes.

10. Other Business

10.a  National Board Slate Openings/Follow-up

For the board openings available, a nomination announcement will go out after Easter weekend.  It was suggested that we approach Guy Theriault and Tracy suggested Yashy Murphy.  GF mentioned that potential new board members need to be made aware that they need to be on a committee.  There are 14 committees, but it was agreed that we should reduce to ten (some can be combined).  Chairs will be compensated via waiving of membership dues.  The overall cost for volunteer incentives and inclusive of the President's Honourarium is approx $30K.  This is subject to DD and MT input.  It was agreed that we need to create a motion and share with rest of board for unanimous approval.  GF suggested that we provide a summary of the outcome from the STRAT session to include in the TMAC Travels President's Message and Volunteer Engagement Plan.

10.b  Future Conferences

EK sent out a request to host to membership

 

11. Conclusion

It was resolved that with no further business, the meeting be adjourned at 1:35 p.m. EST.

Moved by:  Jerry Grymek   Seconded by:  Melody Wren