TMAC NATIONAL BOARD MEETING
February 27, 2018 | 12 p.m. EST
TMAC Board Present:
Grant Fraser (President)
Tracy Ford (Secretary)
John Geary
Jerry Grymek
Melody Wren
Suzie Loiselle
Dale Dunlop (Vice-president)
Elizabeth Kerr (Executive Director)
Regrets:
Mary Tulle (Treasurer)
Holly Lenk
1. Call to Order
GF called the meeting to order at 12:03 p.m. EST and welcomed all in attendance.
2. Approval of Agenda and Previous Minutes
2.a. Approval of Agenda for February 27, 2018
It was resolved that the agenda would be approved as presented.
2.b. Approval of Minutes from January 30, 2018
Moved by: Melody Wren; Seconded by: Suzie Loiselle
3. Executive Director Update
EK has been managing member renewals, conference registrations and new member press cards, which have taken up most of her time. She has been developing the media marketplace software and it should be ready for the end of March. EK will send another message to media and industry about profiles upload for the website. EK reported that all requested changes/suggestions are handled within 24 hours.
5. Membership
EK reported that about 40% unpaid and she has ten live applications in process. Any re-qualification candidates have qualified. March 31 is the deadline for membership cut off. It was agreed that another reminder should go out mid-March and GF has offered to assist with phone call follow-up. Chapter funding is based on membership numbers therefore, EK will send the list to the Chapter chairs for follow up. As far as the new Industry Membership Criteria, EK to reach out to Minto Schneider and Pam Wamback for recommendations.
6. Committees
EK provided a committee chart – there are 14 committees, of which two do not have any members. It has been recommended that each committee include at least one Board member.
6a. Nominations Committee
This is part of the Governance and Ethics committee but the mandates are separate. DD will remain on this committee, but Co-chairs, Nominations – Anita Draycott and Margaret Swaine will be managing the nominations.
Call to Action: Create incentives to recruit more volunteers to sit on committees. This needs to be shared with the membership. EK to provide draft for March 27 Board meeting.
7. Conference Committee
SL reported that they've had six meetings to date and the next one was for March 1st. Seeking a keynote speaker and have three options – will send to the board. Registration is 52 industry and 52 media as of the call. MW reported that there is one PD session that they are experiencing panellist difficulties. The rest are good. John Geary reported that there will be complimentary ferry rides for media and this will be on website by March 1st.
8. Social Media Committee
Need to come up with the social media handles for the conference. John Geary reported that Leigh McAdam and Jody Robbins have provided assistance, but still seeking a chair. Facebook Group page is now being used properly and there are some good posts.
10. Chapter Business
Paul from Ontario Chapter responded but he is travelling on business so he couldn't join the call. Paul Worthington had an inquiry about the minutes.
11. Other Business
11.a National Committee Incentive
It was decided that we wouldn't create a motion for this initiative until the costs to TMAC are reviewed – what is the financial impact? There are 29 potential openings, including chapter chairs, committee chairs and committee members. Once approved, this will be shared on TMAC Travels, promoted at the conference AGM. EK will review the points for volunteering and benefits as a volunteer. There is a potential for points if someone participates in PD sessions.
11.b Strategic Planning Debrief
GF and EK will summarize the session and provide to the board shortly. It was agreed that the session was engaging and the take away related to the incentive potential discussions.
11.c Future Conferences
EK sent out a request to host to membership in mid-January to all TMAC Industry members.
11.c Facebook Live Session
Confirmed for Wednesday March 14 from noon to 1:00 pm. GF, EK, JG and TF to conduct this live session at the Chelsea Hotel.
12. Conclusion
It was resolved that with no further business, the meeting be adjourned at 12:53 p.m. EST.
Moved by: Jerry Grymek Seconded by: Melody Wren