February 15, 2023 
12:00pm-1:30pm EDT
MINUTES

Regrets: Judi C, Grant F, Pat L, Wendy NV, Ayngelina B
Present: Tracy F, Yashy M, Paul K, Mark S, Pierre S, Rod C, Jerry G, Pam W, Noelle A

1.0 Call to Order – TF
Meeting called to order 12:04PM

2.0 Approval of Agenda – TF
Moved by Pierre, seconded by Jerry that the Agenda be approved.
Approved.

3.0 Approval of Minutes – TF 
January 18, 2023 – viewable here
Moved by Pam, seconded by Yashy that the minutes be approved.  
Approved.

4.0 Business Arising from the Minutes

• Strategic Plan Working Meeting of Feb 8th Follow-Up – see Governance
  Working Meetings to take place next week
  PK – Mission/Vision Statement
  RC – Chapter/Governance
  JC – SWOT – Notes prepared and already shared with Eva

• Timeline reminder:
  AGM was set: May 10 at 1:00pm EST via zoom (RSVP now)
  Annual Reports due Feb 28/23 – Donna to send along the report from last year to board.
  Call for nominations/voting – see Governance

5.0 Financial Report – GF
In Grant's absence, Donna presented the financials to the board. 

5.1  Account Balances as of February 10, 2023
 

5.2 Monthly Financial Reports: as of January 31/23 – VIEWABLE HERE
It was noted that the January revenues are not on par with January 2022 due to conference registration not opening until February. Otherwise we are pacing well.
Moved by Paul, seconded by Mark to accept the January Financials as circulated.
Approved.

Outstanding Memberships will be followed up, and possibly shared with board and chapter chairs for follow up.

6.0 National Committee Reports: (View Reports)

• Awards Committee: Tracy Ford
  Awards OPENED Jan 10 for judged awards.
  Feb 20 is the deadline. Judges secured.
  Details in report.
   
• Communications Committee: Yashy Murphy
  Conference and Awards submissions focused. Will tackle Strategic Plan when ready.
   
• Conference Committee: Pam Wamback
  Opened Feb 6th, as of today 65% sold out.
  Feb 16: Conference Information Meeting with Sudbury and Q&A VIA ZOOM for members – there will be a prize!
  Meeting with the Local Host Committee on Feb 16 morning.
   
• Future Host Committee: Jerry Grymek
  Dates for next two years confirmed, with host hotel secured:
  June 12 – 16, 2024
  June 4 – 7, 2025
  Presentations will be ready for the May 10 AGM announcement. 

• Governance Committee: Judi Cohen 
  See report for all details
  NOTE:
  – Feb 28 committee chairs, annual reports for 2022 are due
  – Call for Nominations will go out March 1st
  – Strategic Plan Working Groups meet next week, be ready to bring back recommendations for acceptance at March board meeting.
   
• Human Resources Committee: Jerry Grymek
  No new updates.
   
• Membership Committee (Media & Industry): Paul Knowles 
  See report for details.
  Newcomers Session /Buddy System at the Conference being explored.
   
• National PD Committee: Wendy Nordvik-Carr
  Report enclosed.
   
• Sponsorship Committee: Jerry Grymek
  Conference Sponsorship: $31,220 of $39,470
  Tourism Manitoba, Belize, Thunder Bay, IHG, and others are interested. Thank you to everyone for your assistance.
  Conference Awards: Sold 9 of 12, $27,000 of $30,000

7.0 Chapter Reports/Updates (View Reports) 

• BC & Yukon
  Enclosed
• Prairies & NWT
  March 23 Hike in NBanff National Park, Zoom event based on culinary, PD May 10-12 in Goulden perhaps in conjunction with BC & Yukon. 
• Ontario
  See enclosed report. March M & M – Belize is hosting. 
• Atlantic

FAM trips to Western Newfoundland. Four members are going Feb 19-23 and 3 members in early March.

8.0  CAO Report – DH  (View Reports)
Highlights were reviewed, report enclosed.
Tracy acknowledged we need to look at the support person for Donna leading up to/during conference which has been budgeted for.

9.0 New Business
9.1 ITAC Memorandum of Understanding: PLEASE REVIEW DRAFT, will be brought to March meeting for consideration for adoption.
Everyone was invited to review and come prepared to entertain a motion at the March 22/23 meeting.

9.2 International Indigenous Tourism Conference request for TMAC to moderate/host a session: Working with Travel Media, Winnipeg March 8-10 DETAILS within CAO REPORT
Support expressed for attendance.
Moved by Paul, seconded by Pierre – Donna proceed to coordinate and attend the IITC Conference, hosting a Working with Travel Media Session at the March event and work towards a TMAC Meet Up.  Approved.

9.3 Upcoming Timelines: 

February
February 6: Conference Registration OPENS
February 8: Strategic Planning Meeting in advance of Board Meeting
February 15: Board Meeting
February 20: Judged Awards Submission closes

2022 Fiscal Review engaged/undertaken
February 28: Annual Reports due for 2022
February 28: FINAL DAY for Membership Renewal without penalty

March:
March 1: Member Voted awards OPEN
March 1: Call for Nominations
FOR MARCH ONLY 22nd (not March 15): Board Meeting + DRAFT AGM Package ready for review, needs to be reviewed/approved for circulation in April
March 24 12 noon ET: Nominations CLOSE
March 29 12 noon ET – April 5 12 noon ET: VOTE

April:
April 3: Member Voted awards CLOSE
April 12: Distribute AGM Meeting Package with Annual Reports
April 19: Board Meeting
April 30th: Conference registration Deadline

May:
May 10: TMAC AGM, 1pm EST : REGISTER NOW
May 17: Board Meeting ( NEW & Existing Board)

June:
June 14-18: TMAC Conference & Media Marketplace
2023-24 Board of Directors takes office

10.0 Next Meeting
NOTE CHANGE OF DATE FOR March due to conflicting schedules.
NEW DATE: March 22 2023, 12 noon EST – Via ZOOM

11.0 Meeting Adjournment
1:04pm Adjournment