April 22, 2021, 12 noon EST, via Zoom

Present: Tracy Ford, Monica MacNeil, Darcy Rhyno, Jami Savage, Kattrin Duncan, Guy Theriault, Jerry Grymek, Paul Knowles, Elizabeth Kerr ED

TF called the meeting to order at 12:04 p.m.

Approval of agenda – moved by JS, second GT, carried

Approval of Minutes of March 25, April 2, moved  MM, second GT, carried

Financial Report
DR: FINANCIAL REPORT as of March 30, 2021
The coronavirus pandemic continues to impact TMAC's finances, our activities, our members and the travel industry generally. These first quarter 2021 financial statements demonstrate the depth of that impact.

As of March 30, 2021, total TMAC revenues were $63,393. This figure is comprised mostly of membership revenue ($49,438) and conference registration ($13,950). Compared to the same period last year, revenues are down sharply by $15,266 (from $78,659 as of March 30, 2021) largely due to the decline of industry membership dues from $39,875 to $24,700.

At the same time, total expenses increased to $48,626 compared to the same period last year of $33,300 as of March 30, 2021. This increase of $15,326 is comprised mainly of costs of $22,500 associated with the virtual conference.

Therefore, net income for the period is down sharply year-over-year. As of March 30, 2021, we were in a net gain position of $14,767, a decrease of $30,591 from year to date last year (compared to net income of $45,358 as of March 30, 2021.)

DR: Presented the Independent Auditors report:
Moved by DR, second GT, by  that the Independent Auditor's report be accepted. Carried.

Awards: TF – Judges are completing their process by April 23 and will submit their results, including top five in each category. TF will prepare that chart; EK will cross-reference with attendance at the conference, so we can try to insure top five nominees will be in attendance, or if we need to pre-record awards presentation.

Chapter Liaison:  PK: We know at least two of our chapter reps to board: Rod Charles, Ontario, Noelle Aune, Prairies;  a request from Ursula Beamish, BC: when new members are posted  on the TMAC website, could they be identified as (Media) or (Industry)?

Governance:
JS: Still waiting for a couple of committee description reports.
Code of Conduct report will be sent out in draft to board members, soon.
TF: when we do strategic planning, we need to discuss where HR falls in committee responsibilities.

Membership:
JS – media membership; now shifting to implement buddy program. Judi Cohen is taking the lead on that.
MM – industry; contacted the 48 members that chose not to renew – have reached out by phone to all of them. Result – 8 renewals. Others are not renewing because of budget constraints; no negative feedback related to TMAC to date.

• need to merge membership committees to avoid redundancy.
• Have received “incredibly rich” testimonials from many members
   

National PD:
KD – Next week – presenting with Atlantic chapter, with mobile video and Facebook. 72 registered!  May 26, 1 p.m. EST, The Power of the Podcast.

Nominations:
PK The six directors elected for a new, two-year term, will be:
• Judi Cohen
• Kattrin Duncan
• Grant Fraser
• Jerry Grymek
• Yashy Murphy
• Pam Wamback

The Vice President elected for a two-year term will be:
• Paul Knowles

Continuing on the board will be:
• President, beginning a two-year term: Tracy Ford
• Directors, entering the second year of their two-year term: Darcy Rhyno, Jami Savage, Guy Theriault
• Retiring from the board as of the AGM will be: Monica MacNeil.

Conference:
GT – holding weekly meetings. Will be doing dry run on REMO platform. Sponsorships are increasing. We have 99 media and 60 industry.

PD sessions
PK – third keynote is Kerry-Ann Douglas-Powell, Manager of Policy and & Systems Transformation within the Anti-Racism Directorate for the Province of Ontario.
Sponsorship:
JG – have hit $20,000 and others pending.  EK: have four confirmed sponsors, and some pending.
JS: Leadership forum on May 6. Will introduce new staff team. Working with TF.
GT: Commending Yashy and Jami for the work they are doing with our digital platform providers.
TF: Thanked EK for her contributions to TMAC. EK left the meeting.
TF: Announcement re. new board, and AGM date. Send it out on Monday. Then, Wednesday, top five in each category for the Awards. DR: After May 3, announce new contractors.

Planning for AGM
TF – June 17.
PK – Elements of the AGM: Announce number of registrations and quorum

• Approve minutes (done by previous on-line vote of members)
• Presentation of financial reports and audited financial statement (done by previous on-line vote of members)
• Appointment of public accountant (done by previous on-line vote of members)
• Announcement of acclamation of new directors, VP
• President's report
• Announcements
• Member Q&A
• Adjournment

TF declared meeting adjourned 1:32 p.m.