TMAC National Board Meeting
June 21, 2023
12pm EDT via ZOOM
Minutes
Present: Paul Knowles, Katie Conklin, Jerry Grymek, Pierre Santoni, Yashy Murphy, Rod Charles, Diane Selkirk, Wendy Nordvik-Carr, Tania Kedikian
Regrets: Mark Stevens
Minutes: Donna Hatt
1.0 Call to Order – PK
PK called the meeting to order at 12:02pm.
Noting that it is National Indigenous Peoples Day, Paul reminded everyone of the MOU TMAC just penned with the Indigenous Tourism Association of Canada during our TMAC Conference.
View our MOU here in effect June 21, 2023 – June 21, 2026.
View media release here.
Welcome & Introductions: Round of introductions hosted.
2.0 Approval of Agenda – PK
MOTION:
JG/YM moved adoption of Agenda.
Carried.
3.0 Approval of May Minutes – PK
Defer to next meeting
4.0 Board Orientation:
Background reference document: AGM Report for 2022
4.1 Mandate for directors, on the TMAC website at https://www.travelmedia.ca/mandate-board-directors
PK requested that all board members review the mandate of the board. Insightful and applicable. PLEASE familiarize yourself with our Code of Conduct.
NOTE:
2024 TMAC Conference, June 12-16, St. John's, Newfoundland.
Based on current budget and aspirations, Board Members will have travel to/from St. John's and accommodations for the conference June 12-16 covered by TMAC as a Board Member benefit. Attendance at the conference involves serving in a variety of roles to assist in hosting the event.
4.2 Acceptance of Board of Director Resignation & Replacement
An elected member has resigned, Craig Silva.
Options were discussed, TMAC By-Laws referenced regarding requirements.
After discussion, it was determined that the Board would not host a bi-election to fill the vacancy.
MOTION:
WNC/PS: That the vacancy due to resignation not be filled at this time
Carried.
Committee Roles:
In light of the vacancy, it was agreed that Tania Kedikian will assume Communications Chair, with support from Yashy Murphy during her maternity leave.
4.3 Committee Formation
https://www.travelmedia.ca/committees
Committee Chairs need to review their current committee descriptions, approaching current committee members to assess their interest in continuing. Thereafter, based on expressions of interest, prepare and present a committee for the board to review.
4.4 Review Committee descriptions and deliverables for 2023/2024, to be brought forward in September
In consultation with Donna, board members in their respective committee roles are invited to review existing committee descriptions and deliverables, reflecting on the strategic plan and direction of the national board, establishing goals and objectives.
These will be guided by the Strategic Plan and current, approved budget.
4.5 Establishment of an AI working group under Membership
AI Statement to Members communication in April requiring action/follow up.
MOTION:
WNC/KC: Establish an AI ad hoc committee under Membership chaired by Yashy.
Carried.
Referencing the communication to members, meetings hosted to date, work will continue on this item. Consideration to review addition under our for Code of Conduct specifically deadline with purchase of followers.
Ie. “TMAC does not approve of purchasing of followers/audience”
Yashy will bring forward suggested wording for consideration.
4.6 Strategic plan ongoing development update.
Donna will share the slide deck from the Conference session. View Here.
Link to Message from Honourable Boissonnault played during the conference, VIEW HERE.
4.7 Board meeting Dates
By consensus, the 3rd Wednesday of each month, at 12 noon EDT, will serve as our monthly board meeting. Usually for about an hour and a half, Donna will prepare calendar invites for the year, with zoom link and send to board.
5.0 Financial Report
May’s financial report, shared with Pierre earlier today, deferred to the next meeting.
6.0 Administrative Updates: DH
Donna will be following up with the Board regarding administrative items.
7.0 Other Business
N/A
8.0 Next Meeting
July 19, 12pm EDT
Regrets : Diane Selkirk
9.0 Adjournment
Motion to adjourn:
DS/YM adjourn 1:11pm
Carried.